Financial Guide to Fees

Financial Guide to Fees

Fees

All course fees must be paid at the time of enrolment, or arrangements should be put in place to pay by instalments (see below).  The full fee includes tuition, registration and examination fees, where relevant.  Depending on your circumstances you may be entitled to a reduced (concessionary) fee. Reduced fees are applied to the cost of tuition only.
Please Note: failure to enrol before the Awarding Body deadline may result in you recurring a late fee.

Tuition and Exam/Registration Fees

The tuition fee covers the cost of delivering the course.  The exam/registration fee is collected by the College and passed onto the awarding body for your qualification.  It covers examination, assessment and certification costs. Exam/registration fees, if applicable to your course, are payable at time of enrolment, unless you qualify for an instalment plan.

Material Fees

Some courses may have additional fees for materials, uniforms, kit and other items.  Your tutor will provide details of these.

Resit Fees

You will also be liable for any resit fees if applicable, these will be notified to you by your tutor and must be paid by the relevant deadline.

Payment

  • Payment made in full.

​Annual course fees can be paid by logging on to student EBS Online Admissions Portal here.
  • Payment made in instalments.  

This option requires a deposit of 25% of your annual course fee, plus completion of a direct debit mandate form which enables the balance to be paid in three instalments throughout the academic year. You should bring credit/debit card details so that deposit can be taken.

Fee Refunds

Course fees are non- refundable except when a course is cancelled by the College due to insufficient enrolment numbers.  In this case students will be entitled to a full refund.  In exceptional unforeseen circumstances a refund request may be considered. Please Note once registered some Awarding Bodies do not offer refunds. An administration fee of £20 will be charged per refund generated.

Refund Request Form must be completed and forwarded to South West College Finance Department, 2 Mountjoy Road, Omagh, Co Tyrone BT79 7AH or email a scanned/photographed copy to accountsreceivable@swc.ac.uk

Fees Paid By an Employer

If your employer is paying for your course a SWC Employer Fee Confirmation Form or email from employer must be completed and uploaded on the Portal on application stating their commitment to paying such fees, giving Name and Address for invoicing purposes.  Please ensure Order Number is noted on the form if required by employer for invoicing purposes. 

Instalment Plan

Courses with a total fee in excess of £200 can be paid in instalments as outlined below. A 25% deposit is required before commencement of course and the required balance in 3 equal instalments.
To avail of this, you must enroll on a course on or before 4th October 2021.  For courses commencing January/February 2022, enrolment must be made by 28 January 2022.
 
Instalments must be set up via Direct Debit. Payments will be debited on or about the 5th of each month, commencing the month after enrolment. Completed Direct Debit forms must be brought along to the college course induction sessions, or returned by post to - Finance Department, ​2 Mountjoy Road, Omagh, Co.Tyrone BT79 7AH. Download Direct Debit Mandate Form 

FULL FEE PAYABLE NO OF INSTALMENTS MINIMUM MONTHLY DIRECT DEBIT
Less than or equal to £200 Full Fee Payable via Worldpay N/A N/A
Greater than £201 25% Deposit 3 £50

Further Education (FE) Award

If you are in receipt of an FE Grant from the Education Authority (EA) a copy of your award letter from the EA must be uploaded to the Portal at the time of application.  Funding from the Education Authority (EA) closes at the end of December.  Any enrolments after this date will not be considered and you will be liable for the full cost of tuition/examination fees.

Unpaid Fees

Failure to pay the required fees may result in one or more of the following:

  • You may be withdrawn from your course
  • ​You may not be able to sit exams for any SWC course you are enrolled on
  • You may not be able to access College facilities or online access
  • You may not be able to progress to the next year of your course
  • You may be forwarded to the Debt Collection Agency

Student Debt from Previous Years

If you have a debt outstanding (part or full fees) from a previous year, you will not be allowed to enrol for a course in the new academic year. If an arrangement is agreed with the College and you are enrolled in the current year with debt outstanding (part or full fees) from a previous year, the College will set off any payments received in the current year against your outstanding debt i.e. the most recent payments will go against the oldest debt . You will be required to pay your outstanding balance from the previous year and the current year tuition fees

Reduced Fees

A number of part time course are offered at a 50% discount for selected individuals.  Concessions are applied to course fees only and excludes examination and other costs.
 
Depending on your personal circumstances you may be eligible for a reduced tuition fee.  If you qualify you MUST provide the necessary evidence detailed below at the time of application (current letter or proof on date of birth) or a completed Authorisation form signed by your local benefits office.​

People Entitled to Reduced Fees Evidence Required
Over 19 years of age on 1st July of the current academic year who are in full-time Further or Higher Education Current Student Card or Letter from School/College and appropriate fee.
Aged 16 to 18 years of age on 1st July Birth Certificate or Passport and appropriate fee.
Working Tax Credit - Total single income: (16-29 hours) £11,048 or (30 hours) £12,980; Total joint income (30 hours) £17,787 A current TC602 form stating Working Tax Credit with total income shown and appropriate fee. Please note, a provisional TC602 form is not accepted as evidence for a reduced (concessionary) fee.
Aged 60 Years and over and in receipt of the benefits opposite A current letter (dated within the last three months) stating that you are in receipt of Pension Credit or in receipt of relief under the new Rates Relief Scheme.
Income Support (or dependent spouse/partner); Income Based Jobseekers Allowance (or dependent spouse/partner); Income Based Employment Support Allowance A current letter (dated within the last three months) from your Benefits Office stating that you are in receipt of benefit; OR have the Authorisation form completed and authorised with appropriate fee enclosed.
Universal Credit A current statement / printout (within last three months)
Carer’s Allowance; One-Parent Family Payment; Widow’s or Widower’s (Non-Contributory) Pension; Unemployment Assistance; Jobseekers Allowance / Unemployment Assistance; Pre-Retirement Allowance (PRETA); Disability Allowance; Supplementary Welfare Allowance A current letter (dated within the last three months) from the Department of Social and Family Affairs stating that you are in receipt of benefit; OR have the Authorisation Form completed and authorised with appropriate fee enclosed.
ROI State Pension (Non-Contributory) Letter (dated within the last three months) from Pensions Office and appropriate fee.

 

HAVING DIFFICULTY PAYING FEES?  Students aged 18 years or over and experiencing financial hardship may apply to the Hardship Fund for financial assistance.  Assistance from the hardship fund is means tested and can only be provided once all other sources of funding have been exhausted.  Forms available from mid-September 2021.

Courses that last for more than one year

Students must re-enrol and pay relevant fees for any further year(s) of study when the College is in a position to accept on-line payment.  Students will be contacted by the College throughout the first semester.

Please Note: Tuition fees are advertised on a yearly basis for courses of two or more year’s duration.