Financial Guide to Fees

Financial Guide to Fees


Course fees must be paid before the first session of the course and can be made by cash, credit card, debit card, cheque, postal order or specific cases by direct debit.

Hardship Funds

Hardship Funds may be available to assist students (with travel, course materials and other expenses) who are experiencing financial hardship. in order to qualify for Hardship Funds you must be over 18 and enrolled as a student of the College. For further financial details and an application form (forms available from mid- September 2018), please contact Student Services at the relevant campus for further information.

Further Education Tuition Fees

Students paying FE tuition fees less than £150 – Full payment must be made at time of enrolment.

Further education fees by direct debit

Students paying FE tuition fees of £150 or more can pay in 4 equal instalments: with the first instalment due at the time of enrolment, in the form of cash, cheque or credit card and the balance due in 3 further instalments to be collected by direct debit on 1st December 2018, 2nd February 2019 and 30th March 2019. In the event of the above presenting hardship to the student, the College will endeavour to provide a mutual flexible arrangement.

Fees in relation to GCSE Maths and English:

Students exempt from fees for GCSE Maths and English:
  • Current Full time Further Education students
  • Current Full time Higher Education students 
  • Current Work Based Learning students 
  • Current Part time Higher Education students 

Additional Guidance

  • Anyone enrolling on a Part-time GCSE course only, will attract full fees unless they qualify for the reduced rate as per the college Fees Policy. 
  • Current SWC students in-filling into twilight classes or evening classes must identify this to Admissions, either personally or through their primary course tutor, to enable Admissions staff to confirm the student status and cancel the fees. 

Fees in relation to Essential Skills:

Students exempt from fees for Essential Skills – all areas – all levels. All Essential Skills enrolments for all learners; Full-time, Part-time and Community have zero fees.

Education Authority (EA) Grants

Some students may be entitled to an Education Authority (EA) grant which has a maximum fee value of £465.00. These students must apply for the grant through the Education Authority (EA) and must pay the College the relevant tuition fee by 4 equal instalments as above. If the student is awarded the grant, the College will invoice the Education Authority (EA) for the amount allocated and a refund will be generated to the student on receipt of a copy of the letter stating the confirmation from the Education Authority (EA).

Additional Costs

Many courses have additional costs for exams, registration with or membership of professional bodies, course materials (e.g. beauty/hairdressing kits, computer discs, art materials, flowers) and/or books etc.

This information is as accurate as possible at the time of going to press but may be subject to change as these costs are outside the College’s control. For all accredited part-time courses, the examination/registration fee will be payable at enrolment.

Courses that last for more than one year

Fees payable at enrolment apply to year 1 only. Candidates must re-enrol and pay relevant fees for any further year(s) of study at the start of each academic year.

Payment of fees by employer/sponsor

If your employer is paying your course and/or exam fees, a letter from your employer or a completed SWC Employer
Fee Confirmation Form must accompany your enrolment form, stating their commitment to pay such fees and giving a name and address for invoicing purposes.

Refunds Policy

Once the appropriate fees have been paid and a student has been accepted on a course normally a refund will not be issued unless the course is cancelled by the College. The following exceptions shall apply:


  • When a student is prevented by a serious medical condition from attending a course and as a result will be unable to resume studies in a future academic period, then if this can be verified by a doctor’s certificate, a refund will be considered.
  • If, due to unforeseen personal circumstances, a student is unable to complete their current course of study, they may be permitted to transfer their enrolment to the next appropriate academic period. Alternatively, the College will consider issuing a credit note, which may be used for future enrolments within the College.
An administration fee of £20 will be charged per refund generated. (* All requests for refunds should be made in writing and sent to the Finance Officer at South West College, Mountjoy road, Omagh, for consideration.)

Reduced Fees

A 50% reduction in fees may be allowed to students participating on selected vocational courses that meet residency requirements and fall into any of the following categories. Evidence required is given against each category below: Please note: Evidence must be produced at the time of enrolment only to enable reduction in fees.



• In receipt of Income based Job Seekers Allowance (or dependent Spouse/partner or parents if under 19)

College form stamped by SSA Office or Copy of SSA Letter

• In receipt of Income Support (or dependent spouse/partner or parents if under 19)

College form stamped by SSA Office or Copy of SSA Letter

• In receipt of Guaranteed Pensions Credit

College form stamped by SSA Office or Copy of SSA Letter

• In receipt of Working Tax Credit who are entitled to the NHS Exemption Certificate (or dependent spouse/partner or parents if under 19)

NHS Exemption Certificate or Notification from Tax Credit Office

• In receipt of Rate Relief

Award letter from either the Northern Ireland Housing Executive or Land & Property Service

• Full-Time South West College students studying a Part-Time course

Proof of enrolment

Means tested (Employment & Support Allowance)

Documentary Evidence

Please note: Evidence must be produced at the time of enrolment only to enable reduction in fees.

Non home EU students apply to EU team in Darlington
Tel: 0141 243 3570 (10am to 4pm)

Financial support available can include:

  • Fee Grant - grant towards the cost of fees

  • Course Grant - grant towards course costs

  • Disabled Students’ Allowance -to help with extra costs incurred in studying due to a disability or learning difficultly.

This is not an exhaustive list and students enrolled on certain Higher Education courses may be eligible for additional financial support. Contact Student Services for further information. 

Assistance with Childcare

Please contact Student Services at the campus in which you are studying.